GDPR Policy

GDPR Privacy Policy

1. Introduction

This Privacy Policy explains how our real estate agency (“we”, “us”, “the Company”) collects, uses, stores, and protects personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and applicable Cyprus data protection laws.
We are committed to safeguarding the privacy and confidentiality of all clients, partners, and website visitors.

2. Data Controller

Company Name: E.K Executives Estate Agents Ltd
Registered Address:7, Klitiias Street, Kapsalos, 3083 Limassol, Cyprus
Email: info@ekexecutives.com
Telephone: +357 99 050808

We act as the Data Controller for all personal data we process.

3. Types of Personal Data We Collect

We may collect and process the following categories of personal data:

Client Identification Data

Full name
ID/passport number
Date of birth
Nationality

Contact Information

Email address
Telephone number
Residential address

Property‑Related Information

Property ownership documents
Property preferences (for buyers/tenants)
Property details (for sellers/landlords)

Financial Information

Proof of funds
Bank details (only when necessary for transactions)
Tax identification number

Legal & Compliance Data

KYC/AML documentation
Source of funds declarations
Contracts and agreements

Digital Data

Website usage data (cookies, IP address, analytics)
Communication records (emails, messages, calls)

4. How We Collect Personal Data

We collect data through:

Direct communication (email, phone, in person)
Property viewings and meetings
Online forms and website interactions
Legal and financial documents provided by clients
Third‑party partners (lawyers, banks, valuers) with your consent

5. Legal Basis for Processing

We process personal data under the following lawful bases:

Purpose	Legal Basis
Property transactions	Contract performance
Legal compliance (KYC/AML)	Legal obligation
Marketing communications	Consent
Client relationship management	Legitimate interest
Website analytics	Consent (cookies)

6. How We Use Personal Data

We use personal data for:

Facilitating property sales, purchases, rentals, and valuations
Preparing and executing contracts
Conducting due diligence and AML checks
Communicating with clients and partners
Providing property recommendations
Marketing updates (only with consent)
Improving website performance and user experience

7. Sharing of Personal Data

We may share data with:

Lawyers and legal advisors
Banks and financial institutions
Property valuers and surveyors
Government authorities (e.g., Land Registry, Tax Department)
Marketing and IT service providers
Professional partners involved in the transaction

We ensure all third parties comply with GDPR requirements.

8. International Data Transfers

If personal data is transferred outside the EU/EEA, we ensure adequate safeguards such as:

EU Standard Contractual Clauses
Adequacy decisions
Secure encrypted transfer methods

9. Data Retention

We retain personal data only for as long as necessary:

Legal/AML records: 5–10 years (as required by law)
Contracts and transaction files: 7–10 years
Marketing data: until consent is withdrawn
Website analytics: according to cookie settings

10. Data Security

We implement technical and organizational measures including:

Encrypted digital storage
Secure email communication
Access control and authentication
Regular system audits
Staff confidentiality agreements

11. Your Rights Under GDPR

Clients have the right to:

Access their personal data
Request correction or deletion
Restrict or object to processing
Withdraw consent at any time
Request data portability
Lodge a complaint with the Cyprus Data Protection Commissioner

12. Cookies & Website Tracking

Our website uses cookies to:

Improve user experience
Analyze website traffic
Personalize content

Users can manage cookie preferences at any time.

13. Changes to This Policy

We may update this Privacy Policy periodically. The latest version will always be available on our website.

14. Contact Us

For any questions or requests regarding your personal data, please contact:

Data Protection Officer (DPO): Irini Kalotychou
Email: info@ekexecutives.com
Phone: +357 99 050808